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Vital Records

SERVICE FEE APPLICATION
Certified Copy of Birth Certificate $10 Birth
Certified Copy of Death Certificate $10 Death
Certified Copy of Marriage Certificate $10 Marriage
New Marriage License $40 Marriage
Genealogical Services Application $22+ Genealogy

Need Information on Obtaining Original (Pre-Adoption) Birth Certificates?

Forms:
Adoptee Application for Copy of Pre-Adoption Birth Certificate (PDF)
Direct Descendant Application for Copy of Pre-Adoption Birth Certificate (PDF)

CLICK HERE FOR MORE INFORMATION FROM THE NYS DEPT OF HEALTH WEBSITE

Need a copy of your birth certificate or marriage license to comply with the New York State REAL ID Act or obtain a US Passport?

If you were born in the City of Olean or purchased your marriage license in the City of Olean, you can obtain a certified copy of these forms in our Vital Records office Monday – Friday from 12-5pm or by mail. You can call us at 716-376-5605 with any questions.
If your birth certificate says, “Certificate of Birth Registration” or is a half sheet of paper, this form will not work at the NYS or PA DMV as they are not REAL ID compliant.
A valid photo ID is required to obtain these documents. A fee of $10 per copy is required.

Please make checks/money orders payable to the City of Olean.

Each of these applications requires an appropriate form of ID.  Please refer to the list below for acceptable forms of ID.

TYPES OF ACCEPTABLE IDENTIFICATION
  • Driver's license
  • Non-driver's license
  • Passport
  • Naturalization Papers
  • Military ID
  • Employer's Photo ID
  • Two utility bills, showing applicant's name and address
  • Police report of lost or stolen ID

Getting Married? Click on the Application for NEW Marriage License for information.
Applying for Vital Records :

• THIS OFFICE HOLDS RECORDS FOR BIRTH AND DEATHS THAT TOOK PLACE WITHIN CITY OF OLEAN LIMITS.
• THIS OFFICE HOLDS RECORDS FOR MARRIAGE LICENSES PURCHASED IN THE CITY OF OLEAN. MARRIAGE RECORDS ARE HELD IN THE PLACE OF PURCHASE WHICH MAY NOT NECESSARILY BE THE PLACE OF MARRIAGE.

Click on the appropriate link above to print the application needed.

Records can be obtained in person or by mail.

To apply in person please bring valid photo ID and proper payment via cash/check/credit or debit card.

To apply by mail, mail the following items:

Certified Birth Certificate: $10 per copy
Certified Death Certificate: $10 per copy
Certified Marriage License Copy: $10 per copy
Certified Trancsript of Marriage: $10 per copy
Genealogy Requests: start at $22 per copy

Mail to:

CITY OF OLEAN
VITAL RECORDS
PO BOX 668
101 E STATE ST.
OLEAN, NY 14760

Please contact our Vital Records Office with any questions at 716-376-5605.